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Sales & Operations Virtual Assistant (Lead Generation, Outreach & Process Development)

by | Jul 1, 2026

Sales & Operations Virtual Assistant (Lead Generation, Outreach & Process Development)

 

Position Overview

We are looking for a detail-oriented and resourceful Virtual Assistant who can support:

  • Lead generation & prospect research
  • CRM management (HubSpot)
  • Outreach coordination (email + LinkedIn)
  • Process documentation & SOP development
  • Social media management (secondary)
  • Cross-company operational support

The ideal candidate is proactive, analytical, tech-savvy, and comfortable working directly with an executive-level founder.

 

Key Responsibilities

Lead Generation & Prospect Research

  • Build targeted prospect lists based on client criteria
  • Conduct market research and lead qualification
  • Validate AI-generated lead lists
  • Research companies and decision-makers
  • Categorize prospects based on qualification criteria
  • Maintain structured lead databases (Sheets/CRM)
  • Identify ideal customer profiles across industries
  • Support account-based prospecting

 

CRM & Outreach Support

  • Manage HubSpot CRM
  • Organize contacts, companies, and pipelines
  • Support email outreach campaigns
  • Upload and maintain prospect lists
  • Set up email sequences and workflows
  • Track engagement and campaign performance
  • Ensure CRM accuracy and cleanliness
  • Support LinkedIn outreach activities

 

Required Skills & Qualifications

Essential

  • Strong English communication skills
  • Excellent organization and time management
  • Lead generation and research experience
  • CRM experience (HubSpot preferred)
  • Strong internet research skills
  • High attention to detail
  • Ability to work independently
  • Analytical and process-driven mindset
  • Experience supporting executives or founders

 

Tools & Platforms

HubSpot | Microsoft 365 | LinkedIn | Sales Navigator | AI Sales Platform | Apollo.io – Outbound, Inbound & Automation | Google Workspace | Canva | Excel/Sheets | WordPress | Brevo | AI tools | AI (Claude, Gemini, ChatGPT, etc.)

 

Must-Haves

  • Strong research and lead generation skills
  • Comfortable with technical industries
  • HubSpot experience preferred
  • Able to build SOPs and systems
  • Highly organized and proactive
  • Able to work independently

 

Client Preferences

  • Prefers a female VA
  • Wants an accountability partner mindset
  • Process-driven and detail-oriented
  • Long-term partnership potential
  • No cold calling required

 

Hours & Rates

  • 9AM–6PM ET (flexible)
  • Short-term engagement first